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Location Research with Legacy

A Legacy user recently asked,

What I want is to find all the people in my database who lived in a certain location along with name, birth, place, death and place.  How do I do that?

Throughout your research, this is likely something you'll need to do often. For example, suppose you learned about a new collection of records for the city of Minneapolis, Hennepin County, Minnesota. You want to search these records for your ancestors. You know that some of your ancestors lived in Minneapolis, and you want a list of all of them. Follow these simple steps below:

  1. Click on the View menu. Click on Master Lists. Click on Location. This opens the Master Location List, which is a list of all locations that have been entered into your family file.
  2. Locate the desired location in the list, and click once on it. It will now be highlighted.
  3. Finally, click on the Show List button on the right.

The resulting list is a list of all individuals who have that location linked to them in any way (born, christened, died, buried, census, will, land, etc.). From here you could click on the Print button and preview the report. However, this report only lists the names. For a more detailed report where you can choose which fields to display, follow these steps:

  1. Instead of printing the list from this screen, TAG everyone in the list. To do this, click on the Tag Everyone in List button. However, be sure to first follow the two rules of tagging as explained in Legacy's Tagging and Searching Made Easy video. If these rules are not followed, you could have a "tagging nightmare."
  2. Once everyone in the list is tagged, click Close, and Close.
  3. Open the Name List by clicking on its button in the top left.
  4. Click on the Search button. Click on Show all Tagged. Then select the tag number you selected in step 1. The resulting list is the same list of individuals you viewed earlier.
  5. Click on the Print button at the bottom.
  6. Select the fields that you want to include in the report. On these screens, you can give the report a title, adjust the column widths, and customize the report in a variety of ways.
  7. When you're ready, either Preview or Print the list.

You have just created a custom report and you're ready to get back to the actual research.

The list we just created contains a list of individuals who lived in a certain location. However, the list includes all time spans. It was not limited to just those who lived in Minneapolis in the 1870s. You can further filter the list to contain just those individuals who match certain conditions such as age, gender, living status, etc. Legacy's Tagging and Searching Made Easy video covers all of these situations. Preview the video by clicking on the Preview button below.


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Great tip! How do I print this page?

Sounds like you're viewing the tip from within Legacy Home. Just right-click anywhere on the page and select Print.

FYI, if you want to use several locations in the location list, you can use Ctl-click to select more than one and the Select List button will then generate a list for all selected locations. Useful if you want to see all locations in a county for instance.

Okay, so far so good. But what if I wanted to produce a list of people living in a particular county and the county name is always part of a greater address string - street, city, etc. Ctl-click is okay if there are just a few, but what if I have dozens or even hundreds of different addresses for that county? Perhaps we need a search capability that goes something like; 'In Location, find all entries containing x or y or z'.

Thanks for the tip on finding by location.

What I want to do is to find all people who lived at a certain time (by year or years) along with the locations and their other pertinent data. If these can be shown separated by surname then that would be even better.
Is there a way to do so in Legacy Deluxe 6.0.
Thank you. Nancy

David, one possibility in the Master Location List, is to click on the Sort button. Then arrange the location parts with the highest jurisdiction first. Looking at the resulting location list, all of the states are grouped together, then all the counties, etc. Just Shift-click to highlight all the locations with the same county. Then use the Show List button. This will only effectively work if locations have been entered in a standard format.

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